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Mid-Year Academy

The Academic Recovery Program is a mandatory academic support program for all students on academic probation (AP). The overall goal of the Academic Recovery Program is to retain and support the return of these students to good academic standing. The program is designed to promote effective academic practices and behaviors.

What is Academic Success Coaching?

Academic Coaching can be defined as the one-on-one process of helping a student identify their study strengths and needs and assisting them in building general, transferable skills for use throughout their academic career and beyond. Coaches provide students with academic support in areas ranging from time management and goal setting to synthesizing research and professional development. They work individually with students, assessing their strengths and needs, and devising a personalized plan of action.

Why is Success Coaching Important?

Academic Success Coaching is where mentoring and role modeling collide. Together with mentoring and role modeling, students are able to receive developmentally appropriate academic support services. Through these services we can increase the retention and persistence rate of our students.

Academic Consultation Expectations:

 

Academic Success Consultations are intended to help students develop their strengths and determine what it takes to be a successful student in the College of Business and Economics. 

Who is your Academic Success Consultant? 

 

Academic Success Consultants are professional, and paraprofessional (graduate level) staff trained using guidelines set forth by  NACADA – The Global Community for Academic Advising. The Consultants draw from elements using the best high impact practices, allowing them to provide support to that is student centered Consultants explore a variety of success strategies to develop an individualized approach to holistically support the needs of each student they work with. Please view the team below. 

Rachel Nieman | She/Her/Hers
Director Recruitment & Retention, Director Becker Academic Engagement Success Center
Rachel.Nieman@mail.wvu.edu 

Micah Reed | He/Him/His
Retention Specialist
micah.reed@mail.wvu.edu 

Brady McDonald | He/ Him/ His

Academic Advisor
bamcdonald@mail.wvu.edu 

Ryan Slaughter | He/Him/ His
Graduate Assistant for Student Retention and Persistence
james.slaughter1@mail.wvu.edu

Academic Success Consultants: 

  • Create an open and honest dialogue with students about previous academic success and difficulty. 
  • Ask powerful questions to encourage student reflection and thought. 
  • Make use of referrals to campus resources as needed. 
  • Utilize current university technology for academic planning, student data, meeting notes, consultation appointment campaigns, student communication and holistic case management (early alert, tutoring, referrals, etc.) 
  • Assist students with developing an educational plan for successfully achieving their goals in courses in progress. 
  • Encourage students to utilize the resources and services on campus to assist you in achieving your academic, personal, and career goals. 
  • Will be able to: define “academic probation,” and “academic disqualification’ and the consequences of these for students. 
  • Will participate in John Chambers specific academic success coaching assessment every year. 
  • Will Maintain confidentiality pursuant to FERPA.

Students participating in academic success consultations are expected to: 

  • Attend regular appointments and make regular email and phone contact with their assigned Academic Success Coach. 
  • Come prepared to each appointment with questions or material for discussion. 
  • Be an active learner by participating fully in the advising experience. 
  • Ask questions if you do not understand an issue or have a specific concern. 
  • Gather all relevant decision-making information. 
  • Become knowledgeable about college programs, policies, and procedures. 
  • Accept responsibility for your decisions. 
  • Check their WVU mix email and respond in a timely manner. 
  • Respect that their Academic Success Consultant does not have all the answers. 
  • Be open and willing to consider other perspectives and try new strategies. 
  • Reflect on their academic and career goals and progress and be open to honest discussion; share all assignment/exam grades. 
  • Commit to meeting with their coach at least five times per semester. 
  • Complete and submit an Academic Standing Agreement.
  • Complete Mid-year Academy. 
  • Fulfill requirements from Academic Standing Agreement.

How is Academic Success Coaching different from Academic Advising?

Academic Advisors support students by helping build class schedules and track progress towards a degree completion. They also may work with students to identify career options and next steps. Academic Advisors will also help students navigate academic struggles and can help provide support with instructor and professor issues. While Academic Advisors and Success Coaches do work closely together, Success Consultants do not assist students with course selection, major declaration, monitoring degree requirements and academic progress, or withdrawing from a class.

What does it mean to not be in good academic standing?

At the end of any regular term (Fall and Spring), any student with an overall grade point average (GPA) below a 2.0 will be on Academic Probation. Students with cumulative GPAs of 2.0 or higher at the end of any regular term (Fall and Spring) are considered to be in good academic standing.

At the conclusion of the fall or spring term, students with an overall GPA below 2.0 are sent a probation letter from the Office of the University Registrar (OUR) or appropriate office via e-mail to their MIX account. This communication informs the student that they have been placed on probation effective for the regular term. Students on academic probation will be placed on contract by their College and required to complete specific academic requirements.

What is Mid-Year Academy?

The online Mid -Year Academy (MYA) is the first step for John Chambers College students on academic probation. This module is designed to connect you to student support services including academic tutoring, success coaching and supportive academic advising. It will also explain important topics like the D/F repeat policy and maintaining satisfactory academic progress for financial aid.

The goal of the MYA is to place you on the pathway to good academic standing to help you persist to graduation. To keep us accountable to you, and you accountable to us, we expect you to enter into an academic standing agreement with the John Chambers College of Business and Economics. This agreement will stipulate your Spring 2023 course schedule, support services geared toward your individual needs, resources to help you navigate the academic rigor of college, and benchmarks for achieving a minimum GPA of 2.0 to earn good academic status and to avoid academic suspension.

 

Spring 2023 Mid-Year Academy

WHO: Chambers College Students on Academic Probation for Spring 2023.

WHAT: Mid-Year Academy

WHERE: Virtual via:  Video- *NOTE: You must be logged into Google using your WVU MIX email address to access the module.

WHEN: As soon as possible, but no later than Wednesday, January 4th, 2023, at 11:59 p.m.

WHY: Learn about what is expected of you as a student on academic probation; complete a brief survey to help us better serve you; sign your academic probation contract and fix your schedule for Spring 2023 if necessary.

IS IT REQUIRED? Yes, the Chambers College requires all students on academic probation to complete MYA and the Academic Factors Survey.

Student Enrollment Status Check In

If you do not intend to enroll at WVU for the spring 2023 semester, please email Micah Reed at Micah.Reed@mail.wvu.edu to let us know.

If you wish to change your major outside of the Chambers College of B&E, please email Micah Reed at Micah.Reed@mail.wvu.edu so we can direct you to the correct academic unit at WVU.

Watch the John Chambers College Academic Success Module. *NOTE: You must be logged into Google using your WVU MIX email address to access the module.

Video (with voiceover explanations)

Slides (without voiceover explanations)

Academic Progress Survey Link

Next Steps: Action Required

  1. Complete the survey at the end of the Academic Success Module on or before Wednesday, January 4th, 2023, at 11:59 p.m. Upon completing the survey, a member of our team will reach out to you with a personalized Academic Probation Contract. We will guide you on the next steps to complete the contract and be available to answer any questions you may have.
  2. Review the STAR system for any holds on your account (parking tickets, student conduct holds, unpaid charges through Student Accounts, etc.) These must be taken care of before making course registration adjustments or scheduling for classes.
  3. Review your updated Plan in Degree Works and make recommended schedule changes. If you have any issues while changing your schedule, please reach out to your academic advisor for guidance.
  4. Complete the survey at the end of the Academic Probation Recovery Program Module on or before Thursday, January 4th, 2023, at 11:59 p.m. Upon completing the Academic Progress survey, a member of the Success Consultation Team will reach out to you with you recommended schedule for Spring 2023 along with the Academic Standing Agreement. We will guide you on next steps to complete the Academic Standing Agreement and be available to answer any questions you may have.

Not only is your academic success important to you and your family, but it is also important to us. Therefore, we anticipate your completion of the online Mid-Year Academy and accompanying survey on or before Wednesday, January 4th, 2023, at 11:59.  If you or your parent/guardian have questions, please email Micah Reed  Micah.Reed@mail.wvu.edu

What happens if I don’t complete Mid-year Academy?

Students who do not complete MYA (virtual module, survey, and contract) will be dismissed from the Chambers College. These students will be dropped from all business courses by the end of the first week of class. If you have an extenuating circumstance causing you to not complete MYA, please contact Micah Reed on or before Wednesday, January 4th, 2023 at 11:59 pm. Please use the following email to contact Micah:  Micah.Reed@mail.wvu.edu

What if I don’t want to sign the Academic Standing Agreement?

You will be dismissed from the John Chambers College of Business and Economics.

Academic Success Consultation Curriculum

The Academic Success Consultation Curriculumis an intentional way to promote learning opportunities that guide the Academic Probation Recover Program using measurable learning goals and learning outcomes. 

Areas of Focus 

  • Effective Learning Strategies 
  • Establishing Good Study Habits 
  • Academic Resilience & Grit 
  • Self-Efficacy & Self-Regulation 
  • Test Preparation (Study Plans) 
  • Test-Taking Techniques 
  • Time Management 
  • Overcoming Procrastination 
  • Goal Setting & Motivation 
  • Support Systems 
  • Decision-Making 
  • Reading Strategies 
  • Note-Taking Skills 
  • Self-Assessments

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  • Learning Goal-represents the core coaching curriculum guiding the development of specific learning outcomes. 
  • Learning Goal Narrative- articulates how the values of service, curiosity, respect, accountability, and appreciation are reflected in the learning goals and learning outcomes. 
    • Learning Outcome- describes categories of skills and behaviors necessary for students to be successful during the success coaching process. 

*************************************************************************************************************

  • Strategic Thinking
    • Encourages students to address challenges and overcome academic obstacles.
      • Develop a strategic mindset to achieve long-term personal and professional goals. 
      • Identify degree requirements and formulate degree plans in the expected graduation time frame. 
  • Resilience & Persistence
    • The ability to succeed despite academic challenges and to progress in academic journey.
      • Seek and apply credible sources of information regarding university and school requirements, policies, regulations, and procedures to make informed educational decisions. 
  • Self-Exploration
    • Encourages students to reflect on intellectual abilities.
      • Identify preferred learning styles 
      • Identify practical ways to boost learning potential. 
      • Identify a major that aligns with your interests, values, strengths, career, and educational goals. 
      • Recognize the value of developing a career pathway. 
  • Meaningful Relationships
    • The ability to authentically connect with faculty, staff, and peers through organic professional partnerships.
      • Establishes healthy, mutually beneficial relationships with others; treats others with respect; manages interpersonal conflicts effectively; demonstrates appropriately assertive behavior 
      • Recognize the value of developing a relationship with faculty and/or professionals within major to continue building a network.
  • DEEI-Diversity, Equity, Equality, and Inclusion
    • Feeling included in the success coaching process is crucial for students to develop a sense of belonging.
      • Define and describe the various issues related to diversity, equity, and inclusion in business and beyond. 
      • Use knowledge of similarities and differences between people to make sensitive and appropriate decisions. 
      • Develop and articulate respect for the diversity of talents, ways of knowing and learning. 

Value Statements that guide academic success consultations

  • Success Coaching integrates self-exploration, career exploration, academic planning, experience learning, and leadership targeted to students’ aspirations, interests, strengths, and values. 
  • Success Coaching provides the context and opportunity for students to engage in self-authorship, make meaning of their experiences, and assume responsibility for their future. 
  • Success Coaching focuses on a collaborative and student-centric problem-solving process. 

Recommended Calendar of Academic Success Strategies

Spring 2023 Calendar

December

  • Complete Mid-Year Academy ^
  • Return Academic Standing Agreement by Friday, January 4th, 2023 at 11:59 p.m. ^

January

  • Complete Mid-year Academy ^
  • Attend first Academic Success Consultation ^
  • Return Academic Standing Agreement by Friday, January 4th, 2023 at 11:59 p.m. #, ±
  • Last day to Register, Add New Courses, Make Section Changes, Change Pass/Fail and Audit Thursday, January 13th, 2023. #, ±
  • Verify start date, end date, and add/drop deadline for each class, and list information in a planner. ^
  • Identify books, websites, study aides, and classroom location for each class.
  • Reach out to confirm your first Academic Success Coaching Consultation. #, ±
  • Start brainstorming SMART goals and be prepared to discuss with you Academic Success Coach.
  • Attend Professor Office Hours in challenging courses.

February

  • Attend second Academic Success Consultation. ^
  • Visit the AeSc in Reynolds Hall for required tutoring sessions. ^
  • Brainstorm list of resources to help you get off academic probation. #, ±
  • Complete Studentlingo Workshop. ^
  • Check Star for your Fall 2023 class registration time. #
  • Attend Professor Office Hours in challenging courses. #

March

  • Attend third Academic Success Consultation. ^
  • Visit the AeSc in Reynolds Hall for required tutoring sessions. ^
  • Brainstorm list of resources to help you get off academic probation. #, ±
  • Complete Studentlingo Workshop. ^
  • Mid-term grades are due Friday, March 3rd, 2023, and will likely be available on or around Friday, March 10th, 2023. #
  • Check Star for your Fall 2023 class registration time. ^
  • Meet with Academic Advisor about Fall 2023 classes. #
  • Attend Professor Office Hours in challenging courses. #

April

  • Attend fourth and fifth academic success consultations. ^
  • Visit the AeSc in Reynolds Hall for required tutoring sessions. ^
  • Complete Studentlingo Workshop. ^
  • Calculate Midterm GPA. #
  • Attend Professor Office Hours in challenging courses. #,±
  • Make a finals study plan. #
  • Last day to drop a class with a W or withdraw from the university entirely, Friday, April 14th, 2023.

May

  • Adjust finals study plan if needed.
  • Final Exams week is Monday May 1st -Friday-May 5th, 2023. #

Key

  • ^ Required action.
  • # Recommended action.
  • ± Think critically.

Notes

  • You only need to attend two tutoring sessions.
  • You only need to complete two Studentlingo Workshops.
  • If you are retaking Math 124, Math 150 you are required to complete the How to Overcome Math Anxiety & How to Succeed in Math Studentlingo Workshops

Frequently Asked Questions

What can I expect when I come in for my consultation?

In-person Academic Success Consultations

When you arrive at the Undergraduate Programs Office, you will first check-in at the sign in Kiosk located behind the welcome desk. A staff member will come and meet you. Together, you and an Academic Success Consultant will discuss the strategies you currently utilize, and your current and future goals. Together the two of you will work through creating an action plan to help you reach your goals and be more successful. You'll receive information, and possibly referrals, and relevant handout(s).

Virtual Academic Success Consultations

As with the in-person consultation, your consultant will work with you to create an action plan to help you reach your success goals.

How do I schedule a consultation?

To make an appointment you can call or email your Academic Success Consultant. You will be assigned an Academic Success Consultant a week before classes start. If you have not been assigned one, please email Micah Reed at micah.reed@mail.wvu.edu.

What do I need to bring to my consultation?

To optimize the time in your academic consultation, be sure to bring any questions you may have about your academic success and any other items that may be relevant to setting up a plan for your success. This may include your syllabus for each class, a planner, calendar, or other planning system that you may be using, recent notes or study sheets you've made, or other materials from your courses. For virtual consultations, it will also be helpful to have these same materials available as you work with your consultant to come up with an action plan for success.

If I have an in-person consultation, how do I get to the Undergraduate Programs Office?

The Success Consultation Team is located in Reynolds Hall on the second floor in the Undergraduate Programs Office Suite.

I still have questions that aren’t addressed here.

Please contact Micah Reed at micah.reed@mail.wvu.edu or call 304-293-6579