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Human Resources

Social Security Card Requirements for Hiring Non-Resident Aliens

The federal government has added a process to the issuance of Social Security Cards by the Social Security Administration (SSA). For non-resident aliens, applications for a Social Security card will be forwarded to the Immigration and Naturalization Service (INS) for review.

The higher education community has been informed that this may slow the process of receiving a Social Security Card. In light of this new federal process, WVU will be temporarily altering its policy and procedure (for student non-resident alien employees only) related to requiring all new employees to present their Social Security Card before commencing employment.

For student non-resident alien employees, proof that the employee has applied for a Social Security Card will allow the employee to be put on the payroll and paid. This waiver of the requirement (for student non-resident alien employees only) to present a Social Security Card is in place until September 15, 2002. After that time, all employees will be required to present a Social Security Card to commence employment with the University.

Employees hired between the date of this memo and September 15, 2002 will be required to present a copy of their Social Security Card to the Research & Tax Accounting - Tax Department by November 15, 2002. Student employees failing to present a Social Security Card will be prevented from pre-registering for Spring 2003 classes and will be required to cease employment with the University.

If you have any questions regarding this memo, please contact Jerome Jackson in the Research & Tax Accounting - Tax Department at T: 304.296 -4002 ext. 2438 or by email at tax@mail.wvu.edu.